{"revision":"c10276e953456835cdbb1f3a60d58ae1980be353","document":{"id":26061,"path":"it-asset-management/software-asset-management/m365-reclamation-rules.md","title":"Reclamation rules for Microsoft 365 integration","bundle":null,"doc_type":null,"release":"australia","body":"\n# Reclamation rules for Microsoft 365 integration\n\nReclamation rules for Microsoft 365 integration sets the minimum usage threshold for a subscription. If a subscription remains inactive for a specified period, Software Asset Management marks the subscription as a potential reclamation candidate.\n\n<table id=\"table_el3_1wh_ddc\"><thead><tr><th>\n\nReclamation rule\n\n</th><th>\n\nJustification\n\n</th><th>\n\nDescription\n\n</th></tr></thead><tbody><tr><td>\n\n-   Power BI\n-   Exchange Online\n-   SharePoint Online\n-   OneDrive for Business\n-   Teams\n-   Project\n-   Planner\n-   Visio Online\n-   Microsoft 365 Copilot\n\n</td><td>\n\nLow Usage\n\n</td><td>\n\nIf these individual subscriptions show low usage, Software Asset Management recommends reclaiming the low usage subscriptions.\n\n</td></tr><tr><td>\n\nOffice 365\n\n</td><td>\n\n-   Low Usage\n-   Downgrade\n\n</td><td>\n\n-   **Low usage**\n\nFor example, if Office 365 individual subscriptions or subscriptions suites show low usage, Software Asset Management recommends reclaiming the low usage subscriptions.\n\n-   **Downgrade**\n\nFor example, if an Office 365 E5 subscription including advanced features and capabilities with Power BI isn't being used, Software Asset Management recommends switching to a downgraded Office 365 E3 subscription.\n\n\n</td></tr><tr><td>\n\nMicrosoft 365\n\n</td><td>\n\n-   Overlapping\n-   Low Usage\n-   Downgrade\n-   Consolidate\n\n **Note:** The Overlapping and Consolidate use cases are applicable to all Microsoft 365 integration subscriptions.\n\n</td><td>\n\n-   **Overlapping**\n\nFor example, both Microsoft 365 E3 and Office 365 E3 subscriptions exist, leading to unnecessary duplicate access to Office applications and additional services already included in Microsoft 365 E3. Software Asset Management recommends reclaiming the Office 365 E3 subscriptions and using the Microsoft 365 E3 subscriptions instead.\n\n-   **Low usage**\n\nFor example, if Microsoft 365 individual subscriptions or subscriptions suites show low usage, Software Asset Management recommends reclaiming the low usage subscriptions.\n\n-   **Downgrade**\n\nFor example, if a Microsoft 365 E5 subscription including advanced features and capabilities with Power BI isn't being used, Software Asset Management recommends switching to a downgraded Microsoft 365 E3 subscription.\n\n-   **Consolidate**\n\nFor example, if Office 365 Enterprise E5, Windows, and EMS subscriptions exist, Software Asset Management recommends using a single license such as Microsoft 365 Enterprise E5 to cover these multiple products at a lower cost.\n\n\n</td></tr></tbody>\n</table>**Parent Topic:**[Software Asset Management references](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/references.md)\n\n**Related topics**  \n\n\n[Review a software reclamation rule](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/saas-license-management/add-reclamation-rule-sub.md)\n\n[Evaluating software usage activity for Microsoft 365 subscriptions](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/o365-usage-activity.md)\n\n[Publisher optimizations for Microsoft](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/pub-opt-microsoft.md)\n\n[Integrating with Microsoft 365](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/integrate-with-microsoft.md)\n\n"}}