{"revision":"c10276e953456835cdbb1f3a60d58ae1980be353","document":{"id":32766,"path":"it-service-management/expense-line/t_CreateExpenseLinesManually.md","title":"Create expense lines manually","bundle":null,"doc_type":null,"release":"australia","body":"\n# Create expense lines manually\n\nYou can create expense lines at a single level or in a hierarchy to better organize expense information.\n\n## Before you begin\n\nRole required: admin, financial\\_mgmt\\_admin, or financial\\_mgmt\\_user\n\n## About this task\n\nUse a hierarchy if it makes sense for your organization. In the example below, the last two expense lines are a level under expense line number EXP0010001.\n\n\\[Omitted image \"ExpenseLinesInherited.png\"\\] Alt text: Expense lines hierarchy\n\n## Procedure\n\n1.  Navigate to **All** > **Costs** > **Expense Lines**.\n\n2.  Open an expense line record, or click **New** to create a new expense line.\n\n3.  Complete the form.\n\n    |Field|Description|\n    |-----|-----------|\n    |Number|The unique number identifying the expense line.|\n    |Date|The date on which the expense line was created.|\n    |Rate Card|The identification number of the rate card to which the expense line is associated.|\n    |Rate type|The rate type that is considered during the expense line generation. This field is read-only.|\n    |Source ID|The identification number of the item associated with the expense line. If this field is filled in, corresponding information is automatically added to the **Source** fields on this form.|\n    |Amount|The monetary value of the item specified in the **Source ID** field. Enter a negative value to indicate a credit.|\n    |Process date|The date the expense line is processed.|\n    |Inherited|Check box that indicates whether the expense line is on another expense line.|\n    |State|The current state of the expense line, either **Pending** or **Processed**.|\n    |Summary type|The expense line category: **Grow Business**, **Run Business**, or **Transform Business**. Categorizing expense lines can be useful for reporting.|\n    |Short description|A brief description of the expense line.|\n    |Asset|The identification number of the asset associated with the expense line, if any.|\n    |Fixed asset|Fixed asset that contains the asset in this expense line. A fixed asset is a container that holds one or more individual assets, including hardware or software assets. The system auto-populates this field with the appropriate fixed asset if the named **Asset** is contained within that fixed asset.|\n    |Contract|The identification number \\(not the contract number\\) of the contract associated with the **Asset**, if any.|\n    |User|The name of the user associated with the **Asset**, if any.|\n    |Configuration Item|The name of the configuration item associated with the expense line, if any.|\n    |Task|The identification number of the task associated with the expense line, if any.|\n    |Cost center|The cost center financially responsible for the item identified in **Source ID**, if any.|\n\n\n**Parent Topic:**[Expense lines and expense allocations](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/expense-line/c_ExpenseLinesAndAllocations.md)\n\n**Related topics**  \n\n\n[Create an allocation rule]()\n\n[Automatic expense line creation]()\n\n[Delete an expense line]()\n\n[Create a sample allocation rule]()\n\n[Use a scripted allocation]()\n\n[c_CreatingFixedAssets]\n\n"}}