BIA owner field reference and validation rules

Detailed field definitions, validation rules, filtering logic, and technical specifications for group ownership in Business Impact Analysis (BIA) records.

BIA field mapping and definitions

Business Impact Analysis (BIA) records include a group field that identifies the team responsible for the record. The records also include an individual field that identifies a specific person accountable for the record.

Property Value Record type Business Impact Analysis (BIA) Table name sn_bia_impact_analysis Group field name BIA Owner group Individual field name BIA Owner

BIA owner group field details

The BIA Owner group field identifies the team responsible for the BIA record.

Property Description Field type Reference (group table) Mandatory No (but at least one of group or individual field must be populated) Default value Empty (not auto-populated on record creation) Visibility Visible in both UI16 and Business Continuity Workspace (UI Builder) Filtering Limited to groups holding BIA Planner or BIA Manager role (role-based filtering)

BIA owner field details

The BIA Owner field identifies a specific person accountable for the BIA record.

Property Description Field type Reference (user table) Mandatory No (but at least one of group or individual field must be populated) Default value Current user (pre-populated on record creation) Visibility Visible in both UI16 and Business Continuity Workspace (UI Builder) Filtering Behavior When group is selected: Filters to members of the selected group. When group is not selected: Shows all users (no filtering); matches legacy behavior. When individual is selected before group: Allows selection of any user; if a group is later selected and the individual is not a member, the system allows the selection and displays an informational message.

Mandatory validation rules

Group ownership implements a special mandatory validation rule: at least one of the two fields (BIA Owner group or BIA Owner) must be populated.

Validation State Behavior BIA Owner group populated, BIA Owner empty Valid — record can be saved BIA Owner populated, BIA Owner group empty Valid — record can be saved (legacy behavior) Both fields populated Valid — record can be saved Both fields empty Invalid — both fields highlighted in red with asterisk; mandatory error displayed; user must populate at least one field

Reference qualifiers

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Qualifier

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Description

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BIA Owner group field qualifier (filterBIAOwnerGroup)

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The BIA Owner group field reference qualifier filters candidate groups based on role eligibility. Only groups holding the BIA Planner (sn_bia.bia_planner) or BIA Manager (sn_bia.bia_manager) role are displayed. Any group without the required role is not shown in the selectable list.

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BIA Owner field qualifier (filterBIAOwner)

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The BIA Owner field reference qualifier adjusts dynamically based on whether a group is selected. - When a group is selected, reference qualifier filters the user list to members of the selected group only. This ensures the selected owner is part of the assigned team. - When no group is selected, reference qualifier displays all users without filtering. This matches the original behavior and maintains backward compatibility. - If a user is selected and then a group is chosen that does not include that user, the system allows the selection and displays an informational message: “Allow selection outside the group.”

</td></tr></tbody> </table>## Implementation details

Component Description onChange script for BIA Owner group field When the group field value changes, this script re-filters the BIA Owner field reference qualifier to show only members of the newly selected group. If an individual was previously selected and is not a member of the new group, the system checks and displays an informational message. onChange script for BIA Owner field When the individual field value changes, this script checks group membership via a GlideAjax helper. If the selected individual is not a member of the currently selected group, an informational message is displayed: “Allow selection outside the group.” The selection is not blocked. onLoad script: Default Value Logic When a new BIA record is created, the onLoad script pre-populates the BIA Owner field with the current user. The BIA Owner group field is left empty. This default behavior ensures backward compatibility and allows existing workflows to function unchanged. UI Policy #1: Ensure at least one field is populated On form submission, if both the BIA Owner group and BIA Owner fields are empty, both fields are marked as mandatory (red outline, asterisk). A validation error is displayed. UI Policy #2: Display guidance banner An informational banner is displayed whenever the group or individual field pair is present: Select either a group or an individual to save the record and proceed with the workflow. This guides users to complete the required fields successfully.

Backward compatibility and legacy behavior

Scenario Behavior Existing BIA records with individual owner only Continue to function unchanged. The BIA Owner group field is optional; no changes are required for records with only an individual owner. Unfiltered user selection when no group is selected When the BIA Owner group field is empty, the BIA Owner field shows all users without filtering. This ensures workflows and automation that reference the individual owner field continue to function.

Parent Topic:Group owner fields and role requirements